The Path to Increased Organizational Efficiency
At SDS we are always looking for opportunities to make our clients lives easier with document workflows and private cloud storage solutions.
What are document workflows?
The need within a business to retrieve or correctly file a document is hugely important (as anyone who can’t find one will testify); with the error rate of a trained typist at 8% the chances of wrongly naming or incorrectly filing a document presents a real danger to your organisation. This is one of the reasons you need to consider document workflows…
“These solutions enable you to capture documents from your scanner, copier also watched network folders (electronic or hard copy) or email and extract the necessary information to firstly validate and check the content is correct, then route them to a network location or folder based on the extracted data.
This can not only vastly improve the efficiency and costs of maybe an invoice approval system, but dramatically impact production costs. Also in the GDPR and security-conscious era that we have currently, it gives you an invaluable audit trail to any of your HR systems.
What about private cloud solutions?
As tablets and mobile devices have become commonplace, a solution is required to enable their users to access corporate data, transfer data between devices and share data with others. Some organisations turn to cloud storage, however, for many organisations, this is not a viable option. But what is the alternative?
Where IT is mission critical and data is a valuable property, which is governed by both security policy and legal/regulatory compliance frameworks, or where you just want simple access to file servers from BYOD devices. We believe we have the answer.
We offer a multi-platform remote file access and sharing solution which can provide access to all regular network shares and personal home folders. Users can download files for use offline, send to third party apps for manipulation/editing, annotate and mark up documents providing graphical, textual or audio feedback and upload files, photos, and videos back to their network. Our offering provides functionality normally associated with public cloud storage solutions; however, the data is stored on private storage devices within the end-user organisations’ network. Staff can continue to use existing document creation software (MS Office, Open Office or Apple productivity apps) ensuring maximum compatibility both within and externally to the organisation.